Office Administrator

As our Office Administrator, you play a vital role in supporting staff, visitors and stakeholders who work at our main office location. Our office culture is built on collaboration and relationship-building, so this role is centred around ensuring we have a welcoming, environment and ensuring that everyone who works from our office has access to administration support as required.

The role will be based in Beaconsfield, on a permanent, part-time basis. The hours of work will be 25 hours per week, 5 days per week, Monday-Friday. You will work 5 hours per day, but we are flexible on the time, between the hours of 09:00-17:30.

What you will do:

• Manage access to the InHealth office space, via a shared reception area, ensuring staff and visitors can access the building.
• Issue ID badges for all new starters, keeping track of all passes and access requirements.
• Manage the main routes for general enquiries, including the InHealth phone number, email and post – this includes managing the franking machine and all associated mail.
• Lead on delivery requirements for packages, ensuring that all mail and deliveries are managed and directed accordingly.
• Support with organising meeting room bookings, scheduling corporate appointments and overseeing catering during any on-site meetings that require refreshments.
• Manage inventory of office supplies, including stationery and refreshments.
• Support with travel requirements, researching itineraries for Senior Leaders and booking travel and accommodation.
•  Day-to-day monitoring of the office space, ensuring a clean and welcoming environment, ensuring general upkeep of the workspace.
• Liaise with the landlord and third-party contractors, eg security and fire alarms, as and when required.
• Be trained in basic First Aid and as a Fire Marshall, supporting in these two important areas, alongside arranging and maintaining our approach to having a team of First Aiders and Fire Marshalls – this includes holding an up-to-date list and arranging refresher training as and when required.
• Provide regular updates to and maintain contact with the Head of Procurement in relation to office space.
• Provide ad-hoc support to the Procurement Team and People Services Team, including but not limited to admin tasks that relate to facilities management, people and HR.

What people see in you:

• A team player who is supportive, reliable and trustworthy.
• Someone who gets stuck in and creates a positive atmosphere.
• Someone who thrives on and is calm in challenging situations, working well under pressure.
• Someone who is approachable, dedicated and hardworking.

You will:

• Be uncompromising on high quality standards.
• Have excellent interpersonal skills.
• Be confident in Microsoft Office and able to navigate IT systems.
• Be confident, independent and a problem solver.
• Be honest and full to the brim with integrity.
• Have an eye for detail and be able to multitask and prioritise.
• Have the ability to build strong relationships with people at all levels.
• Have really good communication skills – written, verbal and listening.

You have experience of:

• Previous office activity coordination and working in an office environment.
• Administration duties and manging multiple tasks at the same time.
• Meeting deadlines and responding quickly and calmly.
• Work in a fast-paced environment, with exemplary prioritisation skills.

We offer a fantastic benefits package, which is available through a mobile-enabled rewards platform, called InJoy. This is your place to access thousands of offers and discounts on a wide range of products and services relating to: fashion, travel, eating out, technology, leisure and more!

In addition to this, we also offer:

• 27 days annual leave (plus bank holidays)
• Generous company contribution pension scheme
• Private medical insurance options
• Life assurance
• Hybrid and flexible working opportunities
• Fantastic learning and development opportunities
• 24/7 access to a dedicated well-being hub and an Employee Assistance Programme
• Enhanced parental leave
• Monthly award programme and online peer-to-peer recognition
• Long service recognition, with vouchers and additional annual leave
• Refer a friend bonus
• Discounts on InHealth’s healthcare services
• Smart tech, Cycle to Work and thousands of discounts and cashback options
• Paid-for professional memberships and more!

InHealth is the UK’s largest specialist provider of diagnostic and healthcare solutions. Our aim is to make healthcare better for patients by working collaboratively with the NHS to deliver a range of high-quality tests, scans, assessments and procedures. In the last year, we have supported more than 5 million people in their healthcare journeys, the majority of these are NHS patients and service users.

As a people-focused organisation, our teams are integral in how we deliver our services and our values of Trust, Passion, Care and Fresh Thinking underpin everything we do, influencing the way we interact with patients, customers, and colleagues.

Our mission is to be the preferred provider of high-quality diagnostics and healthcare solutions in hospitals and in accessible community settings, serving patients from 1,000 locations by 2025.